EARLY BIRD REGISTRATION DEADLINE: 12/2/2024
We look forward to seeing you, in person, at the SSWR 2025 Annual Conference, “Strengthening Social Impact through Collaborative Research” January 15–19, 2025, at the Sheraton Grand Seattle Hotel in Seattle, WA.
Registration Questions: Please contact sswr@travelink.com.
Health and Safety at SSWR 2025
Registration rate savings!
- To receive the early bird registration rate, please register by Monday, December 2, 2024.
- Members receive discounted registration rates for the conference. Now is the time to join the Society or renew your membership for 2025. You can join or renew your membership and register in one easy step.
“In-Person” Participant Registration includes:
- all conference materials, refreshment breaks, and receptions (opening reception and President’s reception),
- full access to in-person and live-streamed plenaries:
Opening Plenary Student Panel/Luncheon session Aaron Rosen Lecture The Presidential Plenary will only be available in-person. Annual Social Policy Forum Symposia, paper sessions, flash talk sessions, workshops, and onsite and virtual e-poster presentations Three (3) Invited Symposia Membership Business Meeting and Fellows and Awards Presentations “Current Events” session Exhibits Brief and Brilliant session Special Interest Groups (SIGs) meetings
“Live Stream Only” Participant Registration includes:
- full access to live-streamed plenaries. Instructions on how to access to the live-streamed sessions and the limited e-poster gallery will be emailed the morning of January 16, 2025. Please note due to our contractual agreement, the Presidential Plenary will only be presented in person.
| Opening Plenary | “Current Events” session |
| Aaron Rosen Lecture | Brief and Brilliant session |
| Annual Social Policy Forum | Student Panel/Luncheon session |
| Three (3) invited Symposia |
Registration Options
- Check out the “In-Person” registration rate for all in-person and virtual presenters/speakers.
- Not presenting and not planning to travel to Seattle, WA, check out the “Live Stream Only” registration rate for non-presenters.
Hybrid/Virtual Presentation Options:
ALL oral paper presenters, flash talk presenters, poster presenters, symposia organizers, symposia paper presenters and discussants, workshop and roundtable speakers, and SIG conveners: As long as there is at least one presenter/speaker presenting in Seattle, WA, the presenter/speaker in Seattle, may set up their own Zoom or equivalent meeting and give access to virtual presenters/speakers. SSWR will provide enhanced WIFI to accommodate virtual presentations. AV technicians will be available, as needed, to assist in connections. Please note this option does not provide virtual audience participation.
ALL E-poster presenters: There will be a limited number (first come, first serve) of hybrid/virtual poster presentation slots in the virtual e-poster gallery. Instructions on how to submit your e-poster file will be posted on the SSWR website at the time you receive your presentation schedule notification.
Registration and Membership Requirement for Presenters/Speakers:
- All in-person and hybrid/virtual presenters/speakers are required to register for the “in-person” conference rate and must be a current 2025 SSWR member at the time of their presentation(s). This includes ALL oral paper and poster presenters, flash talk presenters, symposia organizers, symposia paper presenters and discussants, workshop and roundtable speakers, and SIG conveners.
- Presenters/speakers who are community partners and/or from lower-middle income economies are excluded from the membership requirement for 2025.
- Hybrid/virtual, limited option for presenters/speakers: if your abstract has been accepted for presentation and you do not plan to travel to Seattle, WA (for any reason) there are limited options to present virtually. Click here for virtual conference components.
- Please note if you are a current 2024 member, you may take the member registration rate between now and December 31, 2024. Also, if you are a presenter/speaker, you must be a current member at the time of your presentation in 2025, regardless of when you register.
Registration Rates and Deadlines
| Registration Type | Early Bird Registration Rates (By 12/2/24) | Standard Registration Rates (12/3/24 – 1/10/2025) | Late/Onsite Registration Rates (1/11/2025 – 1/19/2025) |
| Member, in person | $475 | $570 | $715 |
| Member, live stream only | $200 | $240 | $240 |
| Non-Member, in person | $750 | $900 | $1,125 |
| Non-Member, live stream only | $450 | $540 | $540 |
| Student Member, in person | $150 | $180 | $225 |
| Student Member, live stream only | $90 | $110 | $110 |
| Student Non-Member, in person | $240 | $290 | $360 |
| Student Non-Member, live stream only | $150 | $180 | $180 |
| Community-Partner* | $240 | $290 | $360 |
| Retired Members | $240 | $290 | $360 |
| Lower-Middle Income Countries**, in person | $30 | $40 | $50 |
| CEUs | $25 | $25 | $25 |
| Guest for Reception(s) | $30 | $30 | $30 |
| Guest for two (2) Receptions package (Thursday Opening and Saturday Presidents) | $50 | $50 | $50 |
| RM Half-Day Workshop | $150 | $180 | $225 |
| SSRPCB | $50 | $60 | $75 |
| “Meet the Scientist” Luncheon | $20 | $25 | $30 |
*Discounted Community-Partner rate. Eligibility:
- Do not primarily perform research- or evaluation-related duties as part of their job
- Are not employed by a research-focused organization or university
- Are not employed by a federal government agency
Examples: child welfare workers; social service organizational administrators; school social workers; mental health program coordinators; individual clinicians; caseworkers in social service agencies; and individuals who had lived experiences of foster care, homelessness, or other structural social issues.
** Definition of lower-income economies: Individuals currently living in one of the low-income or lower-middle-income economies based on World Bank definition. For example, a scholar currently working in Ethiopia would qualify, whereas an Ethiopian scholar currently studying or working in the U.S. would not qualify (as they would have other support resources such as PhD scholarship or salary stipend).
LOW-INCOME ECONOMIES ($1,135 OR LESS):
| Afghanistan | Guinea-Bissau | Sierra Leone |
| Burkina Faso | Korea, Dem. People’s Rep | Somalia |
| Burundi | Liberia | South Sudan |
| Central African Republic | Madagascar | Sudan |
| Chad | Malawi | Syrian Arab Republic |
| Congo, Dem. Rep | Mali | Togo |
| Eritrea | Mozambique | Uganda |
| Ethiopia | Mozambique | Yemen, Rep. |
| Gambia, The | Rwanda |
LOWER-MIDDLE INCOME ECONOMIES ($1,136 TO $4,465):
| Algeria | Honduras | Pakistan |
| Angola | India | Papua New Guinea |
| Bangladesh | Iran, Islamic Rep | Philippines |
| Benin | Jordan | Samoa |
| Bhutan | Kenya | São Tomé and Principe |
| Bolivia | Kiribati | Senegal |
| Cabo Verde | Kyrgyz Republic | Solomon Islands |
| Cambodia | Lao PDR | Sri Lanka |
| Cameroon | Lebanon | Tajikistan |
| Comoros | Lesotho | Tanzania |
| Congo, Rep. | Mauritania | Timor-Leste |
| Côte d’Ivoire | Micronesia, Fed. Sts. | Tunisia |
| Djibouti | Mongolia | Ukraine |
| Egypt, Arab Rep. | Morocco | Uzbekistan |
| Eswatini | Myanmar | Vanuatu |
| Ghana | Nepal | Vietnam |
| Guinea | Nicaragua | Zambia |
| Haiti | Nigeria | Zimbabwe |
Need to add an event to your registration?
When you get your confirmation email, there is a hyperlink to view your registration. Access your registration using the email address and your confirmation email, there will be a button visible for you to modify your registration. When you begin to modify your registration, you will be able to select or unselect options in your registration. If payment is required, you will be prompted for payment again—otherwise you will just finalize and complete your registration.
Pre-Conference Online Registration will close 11:59 pm EST January 12, 2025.
Outstanding Pre-Conference Online Registration balances are due January 10, 2025.
Registrations received AFTER that date will be processed on-site and include a $25 processing fee. Registrations received by fax or mail require a $25 processing fee. Make checks payable to Travelink, Inc. and mail to the address below. Processing fees are for Travelink, Inc.
Travelink, Inc.
ATTN: SSWR, 404 BNA Drive, Suite 650, Nashville, TN 37217, 615-367-0012 (fax), sswr@travelink.com
Refunds/Cancellations
Registrants who wish to cancel their registration (for any reason) must notify sswr@travelink.com, in writing by December 20, 2024. Refunds after this date are not possible. A refund of 50% of the registration fee minus the administrative fees associated with the refund will be given by SSWR in the event of timely cancellation. Refunds minus the fees will be processed within 30 days of conclusion of conference.
Registration and Membership Requirement for Presenters/Speakers:
All in person and virtual presenters/speakers are required to register for the “in person” conference rate. This includes ALL oral paper and poster presenters, symposia organizers, symposia paper presenters and discussants, workshop and roundtable speakers, and SIG conveners. Please note if you are a current 2024 member, you may take the member registration rate between now and December 31, 2024. Also, if you are a presenter/speaker you must be a current member at the time of your presentation in 2025, regardless of when you register. Please note that co-authors who do not attend the conference are not expected to comply with this policy. Co-authors attending the conference, however, are required to register for the conference. Please note presenters/speakers who are community partners and/or from lower-middle income economies are excluded from the membership requirement for 2025.
Member Discounted Registration Rate:
- JOIN or RENEW TODAY. For your convenience, you may join/renew your 2025 membership in one step when you register for the conference, OR the SSWR membership application is available online at sswr.org.
- If you join or renew your membership for 2025 before you register or separate from your registration, your new/updated contact and demographic information will not be reflected on the registration form in real time; you will need to re-enter your information. Please note if you are a presenter, you must be a current member at the time of your presentation in 2025, regardless of when you register.
- Membership questions: please contact A. DeeJay Hastings, CAE, Program & Membership Director, at info@sswr.org or call 703-352-7797, ext. 2.
CEUs
CEUs will be available for the pre-conference sessions and the three-day in-person conference. The SSWR program will allow up to 29 CEU hours. You must register for CEUs ($25 fee) in order to earn CEUs. You must attend the full session to get CEU credit. More info on CEUs will be forthcoming.
SSWR Anti-Harassment Policy Updated for 2025 Annual Conference
The SSWR annual and workgroup meetings are designed to create intellectually stimulating scientific environments that are welcoming, inclusive and free from any form of harassment that is based on race, ethnicity, or national origin, gender, gender identity or gender expression, sexual orientation, age, disability, religion, socioeconomic, marital or parental status. This Anti-Harassment Policy delineates the expectations that we hold for anyone who attends or participates in the annual meeting or any other SSWR meeting, whether in-person or virtually, including attendees, SSWR members, SSWR and venue staff, vendors, contractors, and exhibitors; serves as a member of the board, or serves on a SSWR work group or taskforce. https://sswr.org/about-sswr/sswr-anti%e2%80%91harassment-policy/
Membership Demographic Questions on Gender Identity and Sexual Orientation and Race and Ethnicity:
In 2019, the Membership Committee, chaired by Lin Fang, employed a systematic process to modify the sexual orientation/sexual identity and gender identity questions on the membership and registration forms. The goal of these modifications is to ensure that the membership and registration forms capture the most accurate and inclusive information about our SSWR constituents. This information will be used to tailor programs and practices that more effectively address diversity and inclusion within our organization. During 2021, the Membership Committee, chaired by Jodi Berger Cardoso, continued its work and provided opportunities for members to give feedback, including a membership survey and virtual town halls on how to modify and update the current questions about race, ethnicity and disability on the membership and registration forms. Though modifications have not been updated for 2025, the Board of Directors acknowledges the importance of this work and will further study how best to be an inclusive and welcoming organization. The Board will continue to utilize a transparent process that is responsive to the membership. We appreciate your support as we continue on this journey and welcome the involvement and feedback of membership.
Spread the Word
Help us spread the word! Social media postings are encouraged across all social media channels. Share your conference experience with the hashtag #SSWR2025.