Exhibits and Advertising Information

Registration Deadline: December 3, 2020

All exhibitor and advertising registration for the 2021 SSWR Annual Conference will be handled online at www.sswr.org. A $300 fee increase will be assessed for booth reservations received after this date. For those who are unable to register online, the exhibitor/advertiser registration form may be printed, completed, and mailed to Travelink, American Express Travel. If you choose to register by mail or fax, please include an additional $15.00 processing fee with your registration form. If paying by check, make check payable to Travelink, Inc. and include with your completed exhibitor/advertiser registration form, mailed to:

Travelink / SSWR Conference
404 BNA Drive, Suite 650
Nashville, TN 37217
Phone: (615) 367-4900 x-5163
Fax: (615) 367-0012
Email: sswr@travelink.com

One registration fee in the amount of $300 is included in each booth fee. This entitles those registered to participate in conference sessions, receptions and other on-site activities that are open to all participants in the conference.

Any additional staff for the booth will be required to pay the full conference registration fee of $505 ($300 for SSWR members) by December 10, 2021; $530 ($435 for SSWR members) from December 11, 2021 by January 2, 2022; or $605 ($400 for SSWR members) after January 2, 2022. Go to www.sswr.org to register. Exhibit booths are selected on a first-come, first-served basis. Phone requests will not be accepted. Hotel reservations must be made by December 15, 2021 by going to SSWR’s website (www.sswr.org), click Annual Conference and click “Hotel Reservations”, or by contacting the Marriott Marquis Washington DC at 1-800-228-9290. Be sure to mention the Society for Social Work and Research (SSWR) in order to receive the conference room rate. Please make your hotel reservation as soon as your booth is confirmed.

Advertising Opportunities

Advertise in the CONFERENCE PROGRAM, which is distributed on-site to all paid registrants in print or digital format. This program includes program highlights such as plenary speakers, invited symposia speakers, and 2022 SSWR awardees will also be included. Attendees use it in planning their Annual Conference schedule and as a reference after the conference.

All Exhibitors/Advertisers register online by clicking “Register” above by December 3, 2021.

Exhibitors will choose their booth location at the time of registration. Advertisers will submit their camera-ready copy online. Full payment must be accompanied by credit card, check, or PO. If registering by mail or fax, please add an additional $15.00 processing fee.

The program will be approximately 7.0” by 8.5”. All ads are full-page color. Camera-ready copy must be submitted by December 3, 2021. Ad copy should be submitted in PDF “press ready” format. Convert all fonts to outlines.

The cost of advertising in the program is:

Full-Page 4-Color Inside Front Cover (1 space available) (6”x7”)* = $3,750
Full-Page 4-Color Inside Back Cover (1 space available) (6”x7”)* = $3,750
Full-Page 4-Color Inside Book (6”x7”) ** = $1,750

See below for discounted Exhibitor and Advertiser Rates.

No ads accepted after December 3, 2021.

* Prior year advertiser is given first right of refusal
* * Copy must be exactly to the dimensions specified above. In the event an ad is not appropriately sized, SSWR/Travelink is not responsible for the reformatting. SSWR/Travelink does not proof advertising copy.

Exhibitors

Official Service Contractor

Coast to Coast Tradeshow Services, Inc.
4195 Oneida Street, Unit 1
Denver, CO 80216
Phone: (303) 991-2791
Fax: (303) 991-2794
Email: exhibitservices@coasttocoasttss.com

As each exhibitor registration is confirmed via email, a copy of the Exhibitor Services Kit will be included. However, Coast to Coast Tradeshow Services, Inc. will send an Exhibitor Services Kit to all exhibitors registered by December 3, 2021. This kit will contain comprehensive information about move-in/move-out schedule, freight handling, electrical, other rental needs, and ancillary services provided by other vendors, such as audio-visual, computers, and telecommunications. Show Management will charge a material handling fee. This fee is NOT included in the SSWR exhibitor fee. No shipments can be made to the Hilton San Francisco Union Square Hotel or to SSWR staff.

All exhibitors must register for the conference at www.sswr.org.

What You Get with Your Booth

• One 8’ x 10’ booth consisting of 8’ high back drapes and 3’ high side drapes
• One 6’ draped table and 2 chairs
• One wastebasket
• Standard 7” x 44” booth signs displaying exhibitor’s name, and booth number. One full conference registration—BE SURE TO INCLUDE CONFERENCE REGISTRATION FORMS FOR EACH PERSON STAFFING YOUR BOOTH
• Listing of all exhibiting organizations in 2022 Conference Program and Conference App
• Listing of all exhibiting organizations in 2022 Conference website
• Electrical and wired/wireless internet is available at an additional cost. Contact Travelink, American Express Travel by email at sswr@travelink.com or by phone at 800-227-5689, press 1 for Meetings & Events
• One full conference registration—BE SURE TO INCLUDE CONFERENCE REGISTRATION FORMS FOR EACH PERSON STAFFING YOUR BOOTH

“Take One Table”

There will be one table designated as a “Take One Table”. Organizations or individuals may place their own materials on this table and remove them at the end of the conference. This table will not be staffed. No materials may be shipped to SSWR/Travelink for this table.

Liability Clause

Each party [Exhibitor], Society for Social Work and Research (SSWR), Travelink, American Express Travel, Coast to Coast Trade Show Services, and Marriott Marquis Washington DC covenants and agrees to fully indemnify, defend and hold harmless, the other party and its employees, officers, directors, members and representatives of the other party (“the Indemnified Persons”) , individually or collectively, from and against any and all costs, claims, liens, damages, losses, expenses, fees, fines, penalties, proceedings, actions, demands, causes of action, liability and suits of any kind and nature, including but not limited to, bodily injury or death and property damage, made upon the Indemnified Persons, directly or indirectly arising out of, resulting from or related to the indemnifying party’s activities under this License Agreement, including any acts or omissions of the indemnifying party, any agent, officer, director, representative, employee, consultant or sublicensee of the indemnifying party, and their respective officers, agents, employees, directors, and representative while in the exercise of the rights of performance of the duties under this License Agreement, all without however, waiving any governmental immunity available to hotel under (state) law and without waiving any defenses of the parties under (state) law.  The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. Each Indemnified Person shall promptly advise the indemnifying party in writing of any claim or demand against the Indemnified Person known to the Indemnified Person related to or arising out of activities under the Rules and Regulations. Each party shall have the right, at its option and at its own expense, to participate in the defense against any such claim or demand without relieving the other party of any of its obligations under this paragraph.

[EXHIBITOR] understands that neither the Society for Social Work and Research (SSWR), Travelink, American Express Travel, and Coast to Coast Trade Show Services (Client) nor the Marriott Marquis Washington DC maintains insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

Exhibitors have paid a fee for the privilege of presenting their materials to participants in this conference. SSWR does not endorse or necessarily recommend the products.

Most conference attendees will arrive on Thursday, January 13, 2022. The exhibit area will be open for installation on Thursday from 7:00 am to 12:30 pm.

See below for discounted Exhibitor and Advertiser Rates.

Exhibitor and Full-Page 4-Color Inside Front Cover (1 space available) (6”x 7”)* = $4,900
Exhibitor and Full-Page 4-Color Inside Back Cover (1 space available) (6”x 7”)* = $4,900
Exhibitor and Full-Page 4-Color Inside Book (6”x 7”)** = $2,800