Exhibits and Advertising Information

Exhibits and ads are due November 18, 2016.

Application/registration for exhibiting and advertising are due by November 18, 2016.

All exhibitor and advertising registration for the 2017 SSWR Annual Conference will be handled online at www.sswr.org. A $200 fee increase will be assessed for booth reservations received after this date. For those who are unable to register online, the exhibitor/advertiser registration form may be printed, completed, and mailed to Travelink, American Express Travel. If you choose to register by mail or fax, please include an additional $15.00 processing fee with your registration form. If paying by check, make check payable to Travelink, Inc. and include with your completed exhibitor/advertiser registration form, mailed to:

Travelink / SSWR Conference
404 BNA Drive, Suite 650
Nashville, TN 37217
Phone: (615) 367-4900 x-5163
Fax: (615) 367-0012
Email: sswr@travelink.com

One registration fee in the amount of $350 is included in each booth fee. This entitles those registered to participate in conference sessions, receptions and other on-site activities that are open to all participants in the conference.

Any additional staff for the booth will be required to pay the full conference registration fee of $525 ($350 for SSWR members) by December 2, 2016; $550 ($375 for SSWR members) from December 2, 2016 by January 6, 2017; or $580 ($415 for SSWR members) after January 6, 2017. Go to www.sswr.org to register. Exhibit booths are selected on a first-come, first-served basis. Phone requests will not be accepted. Hotel reservations must be made by December 21, 2016 by going to SSWR’s website (www.sswr.org), click Annual Conference and click “Hotel Reservations”, or by contacting the New Orleans Marriott Hotel at (504) 281-1000 (hotel) or (800) 228-9290 (reservation center). Be sure to mention the Society for Social Work and Research (SSWR) in order to receive the conference room rate. Please make your hotel reservation as soon as your booth is confirmed.

Exhibitor/Advertiser Registration Form (PDF)


Advertising Opportunities

Advertise in the CONFERENCE PROGRAM, which is distributed on-site to all paid registrants. This program is a comprehensive listing of all symposia, plenary lectures, workshops, business meetings, receptions and exhibitors. Attendees use it in planning their Annual Conference schedule and as a reference after the conference.

All Exhibitors/Advertisers register online at www.sswr.org by November 18, 2016. Exhibitors will choose their booth location at the time of registration. Advertisers will submit their camera-ready copy online. Full payment must be accompanied by credit card, check, or PO. If registering by mail or fax, please add an additional $15.00 processing fee.

The program will be approximately 5.5” by 8.5”. Full-page color ads are available. Full-page ads continue to be offered in black and white. Camera-ready copy must be submitted by November 18, 2016. Ad copy should be submitted in PDF “press ready” format at www.sswr.org. Click Exhibitor/Advertising Registration to attach your PDF. Convert all fonts to outlines.

The cost of advertising in the program is:
Full-Page 4-Color Inside Front Cover (1 space available) (4.625”x 7.375”)* = $2,200
Full-Page 4-Color Inside Back Cover (1 space available) (4.625”x 7.375”)* = $2,200
Full-Page 4-Color Inside Book (4.625”x 7.375”)** = $1,500
Full-Page Black & White (4.625”x 7.375”)** = $925

No ads accepted after November 18, 2016.

*Prior year advertiser is given first right of refusal.

**Copy must be exactly to the dimensions specified above. In the event an ad is not appropriately sized, SSWR/Travelink is not responsible for the reformatting. SSWR/Travelink does not proof advertising copy.


Official Service Contractor

Coast to Coast Tradeshow Services, Inc.
4195 Oneida Street, Unit 1
Denver, CO 80216
Phone: (303) 991-2791
Fax: (303) 991-2794
Email: exhibitservices@coasttocoasttss.com

As each exhibitor registration is confirmed via email, a copy of the Exhibitor Services Kit will be included. However, Coast to Coast Tradeshow Services, Inc. will send an Exhibitor Services Kit to all exhibitors registered by November 18, 2016. This kit will contain comprehensive information about move-in/move-out schedule, freight handling, electrical, other rental needs, and ancillary services provided by other vendors, such as audio-visual, computers, and telecommunications. Show Management will charge a material handling fee. This fee is NOT included in the SSWR exhibitor fee. No shipments can be made to the New Orleans Marriott Hotel or to SSWR staff.

All exhibitors must register for the conference at www.sswr.org.

What You Get with Your Booth

The exhibit space will be located in the Grand Ballroom of the New Orleans Marriott Hotel. SSWR provides the following equipment and services for exhibitors (included in the booth fee):

  • One 8’ x 10’ booth consisting of 8’ high back drapes and 3’ high side drapes
  • One 6’ draped table and 2 chairs
  • One wastebasket
  • Standard 7” x 44” booth signs displaying exhibitor’s name, and booth number
  • Listing of all exhibiting organizations in 2017 Conference Program
  • Listing of all exhibiting organizations in 2018 Conference website
  • Electrical and wired/wireless internet is available at an additional cost. Contact Travelink, American Express Travel for more information.

“Take One Table”

There will be one table designated as a “Take One Table”. Organizations or individuals may place their own materials on this table and remove them at the end of the conference. This table will not be staffed. No materials may be shipped to SSWR/Travelink for this table.


Each party covenants and agrees to fully indemnify, defend and hold harmless, the other party and its employees, officers, directors, members and representatives of the other party (“the Indemnified Persons”) , individually or collectively, from and against any and all costs, claims, liens, damages, losses, expenses, fees, fines, penalties, proceedings, actions, demands, causes of action, liability and suits of any kind and nature, including but not limited to, bodily injury or death and property damage, made upon the Indemnified Persons, directly or indirectly arising out of, resulting from or related to the indemnifying party’s activities under this License Agreement, including any acts or omissions of the indemnifying party, any agent, officer, director, representative, employee, consultant or sublicensee of the indemnifying party, and their respective officers, agents, employees, directors, and representative while in the exercise of the rights of performance of the duties under this License Agreement, all without however, waiving any governmental immunity available to hotel under (state) law and without waiving any defenses of the parties under (state) law.  The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. Each Indemnified Person shall promptly advise the indemnifying party in writing of any claim or demand against the Indemnified Person known to the Indemnified Person related to or arising out of activities under the Group Sales Agreement. Each party shall have the right, at its option and at its own expense, to participate in the defense against any such claim or demand without relieving the other party of any of its obligations under this paragraph.


Exhibitor Schedule – January 2017









Exhibitor Move-In

3:00 pm to 7:00 pm

Exhibit Move-In

7:00 am to 11:00 am


Exhibit Open

1:30 pm to 7:30 pm

Exhibit Open

8:00 am to 6:45 pm

Exhibit Open

8:00 am to 1:00 pm

(Exhibit Hall closes 1:00 pm)


Exhibitor Move-Out

1:00 pm to 4:00 pm

Exhibitors have paid a fee for the privilege of presenting their materials to participants in this conference. SSWR does not endorse, or necessarily recommend the products.

Most conference attendees will arrive on Thursday, January 12, 2017. The exhibit area will be open for installation on Wednesday from 3:00 pm to 7:00 pm and Thursday from 7:00 am to 11:00 am.

Cost of exhibit
Single booth = $1,000, if reserved by November 18, 2016.
After November 18, 2016 = $1,200
Shared Booth (no more than two organizations may share one booth) = $1,000 total

Exhibitors at 2016 Annual Conference
Barry University
Boston College
Boston University
Case Western Reserve University
Catholic University of America
Child Welfare Information Gateway
Columbia University
Council on Social Work Education
Florida State University
Howard University
Lyceum Books, Inc.
National Institute of Justice
National Institute of Mental Health
National Longitudinal Surveys
Oxford University Press
Princeton University
Routledge Journals
Smith College
Springer Science+Business Media, LLC
Temple University
United States Army Civilian Medical Corps
University at Buffalo, State University of New York
University of Alabama
University of Chicago Press
University of Georgia
University of Houston
University of Illinois at Urbana-Champaign
University of Kentucky
University of Michigan
University of Pittsburgh
University of South Carolina
University of Southern California
Wayne State University
Western Michigan University

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